Expense Codes

• When adding an Expense or Discount to a customer's account in Res, it is necessary to select the type of expense/discount to be used. This area allows you to define and manage these Expense Codes.

• For example, create expense codes for newspapers, extra beds, bar and restaurant expenses, room upgrade.

SEE ALSO Expenses and Discounts.

Enter/Edit Expense Codes

1.  In Manage, click on Inventory Setup from the left hand menu, then Expense Codes. A summary shows a number of pre-set Expense Codes, as well as those previously created.

2. To set the default amount for a pre-set Expense Code, enter the pound value into the field beside the relevant Expense Code.

3. To create new Expense Codes, click on the " Add More Lines" button.

4. Enter the Name of the new Expense Code and a pound amount in the Default Amount field for that Expense. This can be any amount (including £0.00) and can be overwritten when processing the expense to a customer's account. (It is important not to create Expense Codes that perform the same functionality as the pre-set Expense Codes. If you do so, accounting errors may occur.)

5. Click on the "Save" button.

Delete Expense Codes

1. In Manage, click on Inventory Setup on the left hand menu, then Expense Codes. A summary shows a number of pre-set Expense Codes, as well as any you have previously created.

2. Click in the box in the Check to Delete column for the Expense Codes to be deleted.

3. Click on the " Delete Selected" button.

4. Note the warning and confirm deletion.